All web conferencing tools have a recording tool. Instructors may choose to record activities such as lectures, tutorials, or labs. It's advised to consider asynchronous or pre-recorded lectures or lab demonstrations that can be viewed by students at any time.
Recordings that occur while students take part in live-streamed (synchronous) course activities, should only be undertaken with careful consideration. Recording online classes or activities may put students in the position of having their information recorded in a number of ways, either with their direct participation (e.g. video, audio, chat) or through indirect means (i.e. online identifier, such as name or telephone number). Before recording a class activity, instructors should consider the following:
Need for recording:
Notice of recording:
When recording, ensure that:
Some activities should never be recorded, for example meetings with students. If you are using Collaborate or Teams outside of course delivery for virtual office hours recording should not be used. A general rule of thumb in this context is to only to record what you would have in person. If you are using these tools for departmental meetings or meetings with colleagues, use the record feature with the same care.
The follow text may be used as template to post on D2L to notify students of recording using Collaborate:
By engaging in course activities that involve recording, you are consenting to the use of your appearance, image, text/chat messaging, and voice. All chat that occurs during a session will be included in any recording. If you choose not to be recorded, contact your instructor immediately to discuss an alternative activity.
You are not permitted to disclose the link to/URL of an event or an event session recording or copies of recording to anyone, for any reason. Recordings are available only to authorized individuals who have been directly provided the above instructions/link for their use. Recordings for personal use, required to facilitate your learning and preparation of personal course/lecture notes, should not be shared with others without the permission of the instructor.
Recordings of Collaborate session are accessible for 2 years from the D2L course site. After two years, the college has an established procedure to automatically delete any recordings.
A best practice is to manage these recordings yourself. At the end of your course, review the recordings and delete any recordings that no longer serve a purpose.
If you have made a recording of a lecture or demonstration you would like to reuse, you can download it from Collaborate and then make it available to your course sites through Kaltura. The chat transcript is automatically stripped in this process and you have the option to edit the recording so only the necessary content remains. If you choose this option, you must make sure no student personal information is retained (images, names etc.) If anyone other than yourself appears in the video, you must ask their permission to create this more permanent learning object. (see guest lecturer consent form).
Pre-recorded lectures or other content may be used in a course. Examples of this use of video include
Jul 30, 2020
Maintaining the academic integrity of online exams and tests can be challenging in an online environment.
The D2L platform provides several tools that will assist in the integrity of an exams.(e.g. time limits, specific releases, questions banks etc). Respondus Lockdown Browser is integrated within D2L and can be turned on by the instructor for any course. This limits the students ability to cut and paste, print and search while in an exam session. Respondus LockDown Browser cannot be used for accommodated exams as it will interfere with the assistive technology that students use.
Instructors are encouraged to explore different approaches to assessment such as open-book exams. An extensive guide on assessment strategies is available to help instructors consider different approaches.
In some high-stakes exams, where the exam has some connection or obligation to a professional or industry body, additional proctoring software may be considered. There are a number of products that attempt to replace in-person invigilation to deter any cheating or misconduct. Currently Camosun is running a limited pilot with Proctorio.
There are significant privacy issues related to the use of Proctorio. Currently we are using the Ministerial Order to allow us to use the product without a full privacy impact assessment. The use of the tool requires the use of a camera and confirmation of identity. The software requires additional effort on the part of the instructor and can present technical challenges to students.
Any questions about the use of proctoring software should first be directed to a Dean. Should there be a clearly identified need, the Dean will discuss the use of Proctorio with the Director, Learning Services