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Zoom basics

Scheduling basics

Zoom is not integrated with D2L, so if you are using Zoom for instruction you must determine how you will schedule your classes and how you will inform students with the session details.   

Access the scheduling tool through the Camosun Zoom portal.  Login and then choose the Meetings links on the left-hand side.  You will then  see a Schedule a Meeting link on the right-hand of the screen. From here you will:

  • Decide if you want to schedule series of a classes or for unique sessions at specific dates and times
  • Schedule your class in the Zoom application for your desired date/time and copy the invitation details  to send to your students by email
  • Copy the session link to your course D2L calendar, using the recurring event feature.  This method works well to keeps students informed of upcoming classes delivered by Zoom

For detailed instruction see: 

 How Do I Schedule Meetings (Zoom Help Center)  

 Inviting others to join a meeting (Zoom Help Center)

 

Meeting options

When you schedule a meeting (a class) you will be prompted to consider a number of of options from the basics of topic and date/time to important security provisions.    

  • Topic – This is your "subject" line. Be brief and specific.  For classes include the course code (eg. ENGL 151) 
  •  Description is optional.  This field can be used for instructions or details for the session (e.g. Student Presentations or Instructor presentation, followed by questions and answers) 
  •   When – the meeting won’t be available to participants until the time set
  •   Duration – Default is one hour
  •  Time Zone – Default is your computer time zone
  •  Recurring meeting – Default is unchecked. Check the box for options to set up regular classes or meetings with your students.    You can chose  “No Fixed Time” for a  meeting  that stays open  indefinitely. 
  •  Registration – not recommended as this requires students to register with Zoom prior to a meeting
  • Meeting ID
  • Security. The three security options are very important:   
    • Passcode This additional layer of security will require anyone invited to your meeting to use the passcode provided in the email invite
    • Waiting room – you can choose to have participants wait until you open the class.  This feature will allow you to review participants before starting the session, making sure it includes your students
    • Authentication – This option will ensure only students or employees with Camosun credentials can join the meeting you set up.  This option should always be chosen, the only exception is if you inviting an guest speaker  (someone external to Camosun) to a class.   This option will automatically  prompt direct anyone invited to your meeting to the Camosun sign-on page before entering the session 
  •  Video – Default is off for both host and participants.   It's recommended that the host's camera is automatically turned on.  Turning video off and on, can also be controlled within the meeting. 
  •  Audio – Recommend  both to allow those who can’t use computer audio to connect by telephone
  •  Meeting Options –these options can also be turned off and on within a meeting  
    • Allow participants to join anytime.  
    • Mute upon entry –particularly helpful for a meeting with a large number of attendees
    • Breakout room pre-assign –this option can be a helpful timesaver.  
    • Automatically record meetings – review recording section of this guide for more information 
  •   Alternative Hosts – It's more likely you will use the co-host feature; the alternative host can be your back-up in case you cannot attend a scheduled meeting. 

Once you have set your preferred options, save it as a meeting template. Using a meeting template saves you time when you set up subsequent meetings.