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Zoom basics

Privacy and Zoom

Camosun licensed Zoom accounts ensure compliance with the college's Protection of Privacy policy and BC's Freedom of Information and Protection of Privacy act.   The Camosun service is hosted on cloud-servers housed in Canada.   

Camosun licensed Zoom accounts provides the option for limiting access to a specific meeting to authenticated Camosun users.  This feature is important for the overall security in using this tool. 

While Camosun licensed accounts ensure  compliance with policy and legislation as a host/instructor you can take actions to enhance the privacy of your students and yourself.   

If you have any questions or concerns about privacy please email: 

Sybil Harrison Director, Learning Services (Privacy and Teaching and Learning)

Ted Pennell Chief Information Officers (Security) 

 

Backgrounds

The use of a background in a Zoom meeting can be fun, but more importantly backgrounds are an important privacy tool.  Using a background allows you to be on camera, without letting students see where you are located.  The same level of security is provided to students. 

As a host, it's important you use  a background that is not distracting. Consider using the Camosun 50th Anniversary background 

Virtual Backgrounds (Zoom Help Center)

Preventing Zoombombing

During the COVID19 pandemic and the massive increase in use of Zoom, Zoombombing emerged as a potential threat to users' security and privacy.  Zoombombing is when an uninvited guest shows up in a Zoom meeting.    

The best way to avoid Zoombombing is to always use the Camosun Zoom accounts and to make sure you meetings are scheduled for authenticated users only.  If you are hosting a session with external guest, you can make use of the waiting-room to only allow invited guests in.  

It's also highly recommended to only use your Camosun email to share meeting links. Advise students not to forward these emails.  Avoid posting a meeting link on a publicly accessible website; use your D2L site or another password protected site to share a meeting link. 

To learn more: 

How to prevent Zoombombing (UBC) 

5 simple tips to prevent Zoombombing (Techrepublic)

How can I prevent Zoombombing (TuftsU)