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Implementing Academic Accommodations

A guide for course instructors/departments/schools on implementing common academic accommodations in post secondary

Change to Exam Date or Time Accommodation

Who receives an accommodation for writing exams on an alternative date and/or time?

Students who are not able to write their exam at the scheduled time for disability related reasons can request to perform the work at another time without penalty.

Students with medical conditions with substantial and currently presenting functional impacts interfering with academic work:

  • episodic or cyclical health complications
  • hospitalization
  • effects of medication

What does this accommodation involve?

Students who have been affected by one of the above factors should contact their instructor immediately to request alternative exam arrangements.

Alternative arrangements may include any of the following (Course instructors are expected to determine the most appropriate option):

  • writing a make-up exam of equivalent value to be completed another date/time
  • if there are no concerns about academic integrity, permit the student to write the original exam at another date/time
  • assigning the value of the exam to a later exam (i.e. reweight to the final)
  • requiring the student to submit another type of assignment or evaluation that meets the same learning outcome

Are there any exceptions to this accommodation?

If writing an exam on a specific date and/or time is deemed to be an essential learning objective or outcome of the course, or course requirements cannot be met with an alternative method of assessment, it should not be allowed. For example, an Astronomy exam involving observation of the night sky may need to be written at night and under certain conditions (specific date, time, etc.). To meet essential requirements, an alternative date or time wouldn't be possible for that course.

CAL Exams Centre Role:

The CAL exam centre does not have or take the authority to permit a student to write their exam on an alternate date. In the event that a student does not start an exam, written permission from the course instructor must be sought to write on an alternate date. Students are to forward the communication with their instructor to with the permission to complete the exam clearly stated. Exam coordinators will work with the instructor and the student to organize an appropriate date to complete the exam considering the availability in the CAL exam centre, the student's current schedule, and any additional time the instructor might require to submit an alternate version of the exam.